TESL Association of University of Kelaniya Constitution

Adopted on the

ARTICLE I – University of Kelaniya TESL Association

1.01) The name of this organization shall be the University of Kelaniya TESL Association (UOKTA).The UOKTA is a student organization at University of Kelaniya.

1.02) The purposes for which the Organization is to be organized shall be consistent with the aims and objectives of education and development as pursued by University of Kelaniya and the Department of Teaching English as a Second Language.  No purpose or objective of the Organization shall be in conflict with applicable State or University laws presently in force or hereafter enacted.

ARTICLE II - Objectives

The objectives of the organization shall be:

2.01) To promote interest and collaboration in Department related activities

2.02) To provide fellowship among students and faculty

2.03) To represent student needs and wants in regard to difficult situations

2.04)To provide a forum for the presentation of innovative ideas for the benefit of the University and Department community.

ARTICLE III- Membership

3.01) Membership in the Organization shall be open to all undergraduates of the University of Kelaniya.All office bearers must be enrolled students at the Department of Teaching English as a Second Language. Association prohibits any form of discrimination against any person on the basis of race, color, religion, sex, gender identity or expression, pregnancy, age, sexual orientation, marital or parental status, national origin, citizenship, disability, genetic information, or any other legally protected status in the administration of and access to the Association’s programs and activities. 

3.02) Membership in the Organization shall be determined and renewed by attendance at the AGM. All Members (herein so-called) shall have equal rights and privileges with respect to the election of the Officers of the Organization (defined below).

3.03) Any disputes that arise shall be mediated by the President of the organization. After this process, any disputes unable to be resolved shall be resolved by a majority affirmative vote of members not involved in the dispute.

ARTICLE IV – Office bearers

4.01) Election of Office bearers

The Officers of the Organization shall consist of a President, Vice President, a Secretary, a Treasurer, representatives from each batch who, with the Advisor; annually appointed faculty member to the Organization, shall constitute the Executive or Steering Committee (herein so-called) of the Organization.

Officers will be elected by nominations, in an event of two nominations for the same position an election will take place with each active member casting a vote. A majority of votes will constitute avictory.

1. Election of officers will take place during the beginning of each University academic year.

2. Officers will assume office for the period of oneyear.

4.02) Recall ofOfficers

Officers are subject to recall for malfeasance in office. Malfeasance shall be definedas:

1. An inability to perform the requirements ofoffice

2. Willfully disobeying University of Kelaniya Rules and Regulations governing student organizations

3. Breaching the Student Code ofConduct

4. Mismanaging club funds

1. Recall procedures will be initiated at the request of five activemembers

2. The advisor to the organization should initiate an inquiry and present the evidence during a meeting. Based on the evidence a two-thirds majority of those active members voting in a recall at the end of the hearing is necessary to remove anyoffice.

ARTICLE V – Voting

5.01) Each Member shall have one (1) vote.

5.02) There shall be no absentee or proxy voting with respect to any matter other than the nomination and election of the Officers.

5.03) This constitution and by-laws may be amended by a 2/3-majority vote of those voting, a quorum beingpresent.

5.04) Voting on amendments must be conducted during the same meeting.

ARTICLE VI- Not – for- profit Statement

6.01) This is a not- for- profit organization.

6.02) Any funds collected or received will be directed towards development and well-being of the organization.

ARTICLE VII- Financial Obligation

7.01) The entire membership is subjected to a yearly membership fee.

7.02) The association is not responsible for individual cash collections done through batch representatives for batch requirements. However, the advisor and the treasurer can be consulted when determining amounts.

SAMPLE BY-LAWS

I. Cabinet

    I. President

          a. Coordinates all activities of the organization

          b. Acts as liaison to University community

          c. Serves as official representative of organization

          d. Calls regular and special meetings

          e. Presides at meetings

          f. Prepares agenda for meetings

     II. VicePresident

          a. Assumes duties of president, when necessary

          b. Assists president in coordinating activities

     III. Secretary

          a. Maintains accurate and current information of the organization and membership

          b. Assists president and vice-president to coordinate organization activities

          c. Keeps accurate minutes of each meeting and forward copies to other officers

          d. Keep attendance records for meetings.

     IV. Treasurer

          a. Serves as liaison to UOK for all purpose of organizational funding

          b. Maintains accurate and current account of all organizational funds

     c. Responsible for dispensing of funds in accordance with the goals and programs established by the organization

II. Meetings

Meetings will be open to all organization active and associate members, faculty, staff, and non-member students. A notice of at least 2 weeks will be given prior to all meetings. The meetings are to be organized and controlled by officers and active members.

Committee Members of TESL Students’ Association (TESLSA)

Senior Treasurer

Ms. H.W.Nipuni Prabodhika Hakadewaththe

Social Media Team (TESLSA)

IT Team

  1. Ravindu Wickramarathne (Fourth year)

  2. Ruvinath Uyangoda (first year)

Editors

  1. Pawani Methmini (first year)

  2. Zainab Fousz (First year)

  3. Sithiji Amarasena (third year)

  4. Dinithi Lorensuhewa (third year)

Proofreaders

  1. Thisuri Jayalath (fourth year)

  2. Sujani Dissanyaka (fourth year)